Information is what enables our decision making process. Organizations, especially those dealing internationally, have to process, document, and store and access tons of business information every day.
Business operations come with tons of data and record management load. Companies that operate in multiple nationalities have to deal with heavy loads of paperwork and digital information assets. Having a proper document management system, thus, becomes a necessity.
Any company operating in any vertical faces one common challenge, i.e. management of information assets across their life span. It is not just for the intellectual value that the businesses need to protect their information assets, but also to comply legally to protect the data of those associated with an organization.
Frequent Data Breaches are a bitter reality. Organizations and platforms collecting people’s personal information are always under the hackers’ radar who are always ready to exploit any window of opportunity. In the first half of 2017 alone, around 2 Billion records were either lost or stolen worldwide. This number definitely comes as a shock, especially considering the misuse of data for frauds, identity thefts, personal security breaches, etc.
Humanity is going digital. With much of our lives revolving around the interactions with the online world, be it shopping, information search or simply social connect; we leave bits and chunks of personal data trails almost everywhere. Superimpose the scenario for organizations, especially those employing large teams and workforce, and we get some serious numbers on the personal information that Human Resource Managers have to handle.
When it comes to preserving your organizational documents, physical or digital, an engineering approach to the strategy will pay-off in the long run. Though, often organizations overlook the significance of this step and usually opt for In-house document & data storage. This might work out for some, but when the disaster strikes, it is silent, every time!
Your organization surely hosts a record management system guided by the internal policies. These policies might be in adherence to corporate standards and Data protection (GDPR) guidelines. However, as the previous year shows a spike in the number of exposed data records, identity thefts, and Data breaches, you might want to step-up and forge proactive policies to protect your organization’s interest further.
Managing Records effectively is not just compliance but has become a necessity for all the business organizations. The exponential growth of data & information, both in digital & physical format, is already making organizations concerned about its accessibility and integrity. The two factors are crucial for time-to-time litigation support, compliance norms, information support, claims management, taxation, auditing and various other reasons. read more
u_starbicThe Biggest Record Management Risks You Need to Avoid
As a business enterprise owner, you’d be well familiar with the importance of HR Record Management. Along with the transactional records of the company, they pile up rapidly and might seem tedious to manage. However, less known is the significance of preserving the HR records! As an organization that deals with tons of data, in print and digital formats, here is what you need to know about the Retention of HR Records. read more
u_starbicRetention of HR Records: What You Need to Know?
2.5 Billion Gigabytes of Data is a lot! And, it becomes a lot more overwhelming when you’ll realize the fact that this was the amount of data generated ‘Per Day’ in 2012. With most of this data belonging to or fueled by the businesses and organizations, data security becomes a cause of concern. Especially when 13,443,149,623 data records have been stolen or lost since 2013, and 4,286 Data records are compromised every minute! read more
u_starbicA List of Documents in Your Storage that Should Rather be Shredded