Every business, big or small, has to tackle copious amounts of paperwork and digital information. Enterprises with a big stakeholder footprint can only bear with such loads with a proper Document Management System at place or by availing the services of a Records Management System. However, many businesses see a Document Management System as a novelty rather than an investment. Though, this can prove to be a costly error in judgment.
Last century changed the course of the entire human society with the wonders of Industrialization. The present century is ailing for the damage done by it to be fixed for good. Environmental deterioration and Global warming do make-up for entertaining science-fiction and post-apocalyptic movies. Sadly, they are real!
The Butterfly Effect states that ‘Events as small as a flap of a butterfly’s wings in one hemisphere of the planet can so trigger a chain of events as to cause a storm in the opposite hemisphere!’ If events and processes are related to each other with such intricate mechanisms, then their effect can be seen in the fine machinery of large enterprises as well. A small untraceable obstruction in communication, coordination, information or execution could topple the net productivity of the workforce.
Employee Records make up for a crucial part of all the organizational records. Not only their sheer volume is humongous, they contain information essential for compliance, support and security. Employee records must be up on your priority list alongside the financial records for organization and curation.
The significance of efficient Records Management is now being realized by companies, small and big. Data and documents are crucial factors responsible for information workflow within an organization. The way they are curated decides the productivity of various departments that are interconnected via intricate processes and events. Records Management can significantly influence the overall organizational efficiency, workflow processes, security & integrity, litigation and compliance.
It is evident that documents containing critical business information and client data, if left exposed beyond their usage, can lead to identity theft and malicious attacks on an organization. While enterprises unintentionally keep dragging the records that are no longer needed, it can cost them a lot. Shredding documents as per the standards, however, is an act of prudence. Not only shredding sensitive documents is a mandatory practice for many businesses,
If you are operating a company, you’ll be well aware of the management hodgepodge that arises with different departments trying to work together in sync. If we talk about Records Management, it becomes even more crucial for these different departments to work assiduously.
We have been learning about a lot of strategies, tips, and tricks associated with efficient document management. Now, it is time to visit the meanings of some crucial terms to keep the concept spooled up in our mind. Let us get started!
To allow an organization’s employees to utilize their full competence, they must be given seamless access to the necessary information and records. This shall only be possible with an in-house Records management system or an archiving partner. However,
Record Management is one of the most crucial aspects of a business. Not only does it drives efficient business operations, Record Management is also directly associated with risk management, litigation and compliance.