Business operations come with tons of data and record management load. Companies that operate in multiple nationalities have to deal with heavy loads of paperwork and digital information assets. Having a proper document management system, thus, becomes a necessity.
Any company operating in any vertical faces one common challenge, i.e. management of information assets across their life span. It is not just for the intellectual value that the businesses need to protect their information assets, but also to comply legally to protect the data of those associated with an organization.
Frequent Data Breaches are a bitter reality. Organizations and platforms collecting people’s personal information are always under the hackers’ radar who are always ready to exploit any window of opportunity. In the first half of 2017 alone, around 2 Billion records were either lost or stolen worldwide. This number definitely comes as a shock, especially considering the misuse of data for frauds, identity thefts, personal security breaches, etc.
Humanity is going digital. With much of our lives revolving around the interactions with the online world, be it shopping, information search or simply social connect; we leave bits and chunks of personal data trails almost everywhere. Superimpose the scenario for organizations, especially those employing large teams and workforce, and we get some serious numbers on the personal information that Human Resource Managers have to handle.
When it comes to preserving your organizational documents, physical or digital, an engineering approach to the strategy will pay-off in the long run. Though, often organizations overlook the significance of this step and usually opt for In-house document & data storage. This might work out for some, but when the disaster strikes, it is silent, every time!
Your organization surely hosts a record management system guided by the internal policies. These policies might be in adherence to corporate standards and Data protection (GDPR) guidelines. However, as the previous year shows a spike in the number of exposed data records, identity thefts, and Data breaches, you might want to step-up and forge proactive policies to protect your organization’s interest further.